Part-time School Administrator
Bowen Island Montessori School
5-10 hours/week, $25/hour
Bowen Island Montessori School (BIMS) is a non-profit, registered BC society and charitable organization providing preschool care to children 30 months – five years. As School Administrator, you are responsible for the efficient running of this small Montessori preschool on Bowen Island.
Reporting to the Executive Director/Head Teacher and the Board of Directors, your main tasks will be to the following:
School Registration
Manage student registration
Maintain student files and registration forms
Work with Head Teacher to develop and maintain student roster
Manage school waitlist
Communications
Create and distribute newsletter
Update website
Manage school calendar
All other school communications required to effectively operate the society
Society Reporting
Submit the annual BC Gaming Report
Submit the annual BC Society Report
Meeting Management
Organize the Annual General Meeting with the Board of Directors
Assist in Board Meetings by preparing financial statements, agendas etc.
Grant writing
Write and submit the BC Gaming Grant
Write and submit any other new grants
Society financials
Accurately track tuition payments
Follow up on overdue accounts
Work with the bookkeeper, accountant and Treasurer to ensure the effective financial management of the society
Issue charitable tax receipts for eligible donations
Issue childcare tax receipts annually
General Administration
Review and update forms and policies regularly
Manage insurance, lease agreements/contracts and all other administrative functions at the school
Pay monthly bills, rent and expenses
Experience with MS Office required. Familiarity with the BC Societies Act and experience working with non-profit and/or registered charities is preferred. Bookkeeping experience/knowledge would be an asset and could lead to more hours.
To apply for this position please send a resume and cover letter to admin@bowenmontessori.ca
Application Deadline: January 28, 2022