Part-time School Administrator

Bowen Island Montessori School
5-10 hours/week, $25/hour

 Bowen Island Montessori School (BIMS) is a non-profit, registered BC society and charitable organization providing preschool care to children 30 months – five years. As School Administrator, you are responsible for the efficient running of this small Montessori preschool on Bowen Island.

 Reporting to the Executive Director/Head Teacher and the Board of Directors, your main tasks will be to the following:

 School Registration

  • Manage student registration

  • Maintain student files and registration forms

  • Work with Head Teacher to develop and maintain student roster

  • Manage school waitlist

 Communications

  • Create and distribute newsletter

  • Update website

  • Manage school calendar

  • All other school communications required to effectively operate the society

Society Reporting

  • Submit the annual BC Gaming Report

  • Submit the annual BC Society Report

Meeting Management

  • Organize the Annual General Meeting with the Board of Directors

  • Assist in Board Meetings by preparing financial statements, agendas etc.

 Grant writing

  • Write and submit the BC Gaming Grant

  • Write and submit any other new grants

 Society financials

  • Accurately track tuition payments

  • Follow up on overdue accounts

  • Work with the bookkeeper, accountant and Treasurer to ensure the effective financial management of the society

  • Issue charitable tax receipts for eligible donations

  • Issue childcare tax receipts annually

 General Administration

  • Review and update forms and policies regularly

  • Manage insurance, lease agreements/contracts and all other administrative functions at the school

  • Pay monthly bills, rent and expenses

 Experience with MS Office required. Familiarity with the BC Societies Act and experience working with non-profit and/or registered charities is preferred. Bookkeeping experience/knowledge would be an asset and could lead to more hours.

To apply for this position please send a resume and cover letter to admin@bowenmontessori.ca

Application Deadline: January 28, 2022